An Electronic Records
Management System is a computer program or set of programs designed to track
and store records. The software can be used to manage the creation and
maintenance of records within classification schemes, apply retention and
disposal schedules, and control access and use.
Electronic Documents system should be able to capture records created by an organization’s business systems and applications. The system should capture a record, along with any associated metadata, and categories it within a classification scheme. Electronic records do not have the same implicit metadata as physical records so the extent of metadata that needs to be attributed to them is greater. An electronic record can be made up of many distinct parts or digital objects and the system used to manage them must be able to preserve all of those objects and reconstruct them as an authentic and reliable replica of the original record.